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How to Let OpenClaw Manage Your Calendar (Smart Scheduling Guide)

Scheduling shouldn't be a full-time job. This guide shows you how to set up OpenClaw as your AI calendar assistant — timeblocking your day, resolving conflicts, preparing meeting briefs, and delivering daily schedule briefings automatically.

Most professionals spend 30+ minutes per day on calendar management — checking what's coming up, resolving double-bookings, preparing for meetings, and playing email ping-pong to find available times. OpenClaw automates all of it.

After this setup, your agent delivers a morning schedule briefing, protects your focus time, catches conflicts before they become problems, generates meeting prep documents automatically, and shares your availability in seconds when someone asks to meet.

Why Use AI for Calendar Management?

Calendar chaos happens because scheduling involves multiple steps that feel small but add up: checking availability, switching contexts to look up attendee details, writing meeting agendas, and remembering follow-ups. An AI calendar assistant handles the mechanical parts so you focus on the actual meetings.

• Never miss a meeting: Morning briefings ensure you know what's coming, even if you forgot to check
• Protect your deep work: Timeblocking rules prevent meetings from eating your productive hours
• Walk into meetings prepared: Auto-generated briefs with attendee context and talking points
• Schedule faster: Share availability in one message instead of 5 back-and-forth emails

Step 1: Connect Your Calendar

Google Calendar

# Install the Google Calendar skill
openclaw skill install google-calendar

# Authenticate via OAuth2
openclaw skill configure google-calendar

A browser window opens for Google authentication. Grant OpenClaw read/write access to your calendar. The OAuth token is stored locally — your calendar data never passes through third-party servers.

Outlook / Microsoft 365

# Install the Microsoft Calendar skill
openclaw skill install ms-calendar

# Authenticate via Microsoft OAuth
openclaw skill configure ms-calendar

Step 2: Set Up Daily Schedule Briefings

The daily briefing is your calendar's morning report. Every day at 7 AM, your agent tells you what's ahead — including travel time estimates and prep reminders.

# Morning calendar briefing at 7 AM
openclaw cron add calendar-briefing \
  --schedule "0 7 * * *" \
  --prompt "Check my calendar for today and tomorrow. For today:
- List every event with time, title, location, and attendees
- Flag any back-to-back meetings with no buffer
- Note if I have any free blocks longer than 1 hour
- Remind me of any events that need preparation

For tomorrow: just list the events so I can plan ahead.

Format: clean timeline, not paragraphs." \
  --channel telegram

📅 Today — Monday, Feb 16

09:00 – 09:30  Team standup (Google Meet)
               → Dev team, weekly sync
10:00 – 11:30  Deep work block 🔒
               → 1.5 hrs protected focus time
11:30 – 12:00  1:1 with Maria (Zoom)
               → She mentioned Q1 roadmap review
12:00 – 13:00  Lunch break
13:30 – 14:30  Client call — Acme Corp (Teams)
               → ⚠️ Prep needed: review proposal v3
14:30 – 15:00  ☕ Buffer
15:00 – 16:00  Product review (Conf Room B)
               → Bring laptop, demo environment
17:00          → Dentist (Av. da Liberdade clinic)

⚡ Heads up:
• Back-to-back: standup → deep work has no buffer
• Acme call needs prep — review proposal draft
• Free blocks: 14:30-15:00, after 16:00

📅 Tomorrow — Tuesday, Feb 17
09:00  Board meeting prep
11:00  Investor call
14:00  Team retrospective

One glance and you know your entire day. No opening the calendar app, no surprises, no forgotten prep work.

Evening wind-down briefing (optional)

# Evening briefing at 6 PM — what's tomorrow
openclaw cron add tomorrow-preview \
  --schedule "0 18 * * *" \
  --prompt "Show me tomorrow's calendar. Highlight anything that needs preparation tonight. If tomorrow looks overloaded, suggest what to reschedule." \
  --channel telegram

Step 3: Automate Timeblocking

Timeblocking is the practice of assigning every hour of your workday to a specific task or category. Most people know they should do it but never keep up with it. OpenClaw handles it for you.

Define your ideal schedule

Add your timeblocking preferences to SOUL.md:

I put together a free guide covering my full calendar automation setup — grab it here if you want the complete workflow.

# Add to SOUL.md
## Calendar & Scheduling Rules

My ideal day structure:
- 09:00-09:30 — Morning standup (keep this slot protected)
- 09:30-12:00 — Deep work block (NO meetings allowed)
- 12:00-13:00 — Lunch (never schedule anything)
- 13:00-15:00 — Meeting window (schedule calls here)
- 15:00-15:30 — Buffer/break
- 15:30-17:00 — Second focus block or meetings if needed
- After 17:00 — Personal time, no work meetings

Rules:
- Never schedule back-to-back meetings without 15 min buffer
- Maximum 3 external meetings per day
- Fridays are meeting-free (focus day)
- If someone wants a meeting during deep work, suggest 13:00-15:00 instead

Weekly timeblocking cron

# Sunday evening: plan the week's timeblocks
openclaw cron add weekly-timeblock \
  --schedule "0 19 * * 0" \
  --prompt "Look at my calendar for next week. Based on my scheduling rules in SOUL.md:
1. Identify any meetings booked during my deep work blocks
2. Suggest rescheduling options for those conflicts
3. Show me which days have too many meetings (>3 external)
4. Create focus time blocks on any unprotected mornings
Present as a week overview with action items." \
  --channel telegram

📊 Week Ahead — Feb 17-21

MON: 3 meetings ✅ | Deep work: 09:30-12:00 ✅
TUE: 4 meetings ⚠️ (over limit)
     → Suggest: move "Team sync" to Wed
WED: 2 meetings ✅ | Deep work: 09:30-12:00 ✅
THU: 3 meetings ✅ | Deep work: 09:30-11:00 ⚠️
     → "Vendor demo" at 11:00 cuts into focus time
     → Suggest: move to 13:30?
FRI: 1 meeting ❌ (should be meeting-free)
     → "Coffee chat with Alex" at 10:00
     → Suggest: move to Thursday 15:30?

Action items:
1. Reschedule "Team sync" TUE → WED 14:00
2. Move "Vendor demo" THU 11:00 → 13:30
3. Move "Coffee chat" FRI → THU 15:30

Want me to send reschedule requests?

Say "yes, reschedule all three" and OpenClaw drafts reschedule emails to each attendee with proposed new times.

Step 4: Automatic Conflict Resolution

Double-bookings happen. OpenClaw catches them the moment they appear and proposes solutions before anyone notices.

# Check for conflicts every 2 hours during work hours
openclaw cron add conflict-check \
  --schedule "0 9,11,13,15 * * 1-5" \
  --prompt "Scan my calendar for the next 48 hours. Look for:
- Double-bookings (overlapping events)
- Back-to-back meetings with no buffer
- Meetings scheduled during my protected blocks

For each conflict, suggest a resolution. Only message me if you find something." \
  --channel telegram

The key detail: "only message me if you find something." This means silence = no conflicts. You only hear from the agent when there's an actual problem to solve.

Step 5: AI Meeting Prep Documents

Walking into a meeting unprepared wastes everyone's time. OpenClaw generates a prep brief 30 minutes before each important meeting.

# Meeting prep brief, 30 min before each meeting
openclaw cron add meeting-prep \
  --schedule "*/30 8-17 * * 1-5" \
  --prompt "Check if I have a meeting starting in the next 30-45 minutes. If yes, generate a meeting prep brief:
- Meeting title, time, attendees
- What this meeting is about (check email threads with attendees for context)
- Last time I met with these people and what we discussed
- 3 suggested talking points or questions
- Any action items from previous meetings with these attendees

Only generate a brief for meetings with external attendees or marked as important. Skip routine internal standups." \
  --channel telegram

📋 Meeting Prep — Acme Corp Call (13:30)

Attendees: Sarah Kim (CEO), Tom Zhang (CTO)
Location: Microsoft Teams

📌 Context:
Discussing renewal of annual contract ($48K ARR).
Sarah emailed Feb 12 asking about new pricing tiers.
Tom had questions about API rate limits in Dec meeting.

📧 Recent emails:
• Sarah (Feb 12): "Can we discuss the new enterprise tier?"
• You → Sarah (Feb 13): Sent updated pricing sheet

💬 Last meeting (Jan 15):
• Discussed Q4 usage metrics
• Tom asked about API rate limit increases
• Action: You promised to send technical roadmap (✅ sent Jan 20)

🎯 Suggested talking points:
1. Walk through enterprise tier pricing
2. Address Tom's API questions — new limits ship in March
3. Propose 2-year deal with 15% discount

📎 Open action items: None from previous meetings

You walk into every meeting knowing exactly what to discuss, what was promised, and what the other party cares about. The agent pulls this from your email history, calendar notes, and previous meeting context — all automatically.

Step 6: Share Availability Instantly

The "when are you free?" email exchange typically takes 3-5 messages over 1-2 days. With OpenClaw, it takes 10 seconds.

On-demand availability check

You: "What's my availability this week for a 1-hour meeting?"

Agent: Here's your availability for 1-hour meetings this week:

📅 Available slots:
• Tue Feb 17: 13:00-15:00
• Wed Feb 18: 13:00-15:00, 15:30-17:00
• Thu Feb 19: 13:30-15:00

These respect your deep work blocks and meeting-free Friday.
Want me to draft an email with these options?

Auto-generate scheduling emails

You: "Draft an email to David suggesting times for our
     partnership call this week"

Agent: Here's the draft:

---
Hi David,

I'd love to get that partnership call on the calendar.
Here are a few times that work on my end:

• Tuesday 1:00-2:00 PM (GMT)
• Wednesday 1:00-2:00 PM or 3:30-4:30 PM (GMT)
• Thursday 1:30-2:30 PM (GMT)

Let me know what works best and I'll send a calendar invite.

Best,
Espen
---

Want me to send this?

Five back-and-forth emails replaced by a single message. And the agent already verified every suggested slot is conflict-free.

Time Saved: Before vs. After

That's 2.5 hours per week returned to actual work — plus the intangible benefit of walking into every meeting prepared and never getting surprised by a double-booking.

Frequently Asked Questions

Can OpenClaw create and modify calendar events directly?

Yes. With the google-calendar skill installed and OAuth2 authenticated, OpenClaw can create, modify, and delete events on your Google Calendar. You can also set it to propose changes for your approval instead of making them automatically.

Does OpenClaw calendar management work with Outlook Calendar?

OpenClaw supports Google Calendar natively via the google-calendar skill. For Outlook/Microsoft 365 calendars, you can use the CalDAV skill or the Microsoft Graph API skill from ClawHub. Both provide read/write access to your Outlook calendar.

How does OpenClaw handle timezone differences for scheduling?

OpenClaw reads your system timezone and calendar timezone settings. When scheduling across timezones, tell your agent the other person's timezone and it will find overlapping availability windows and display times in both zones.

Can OpenClaw schedule meetings with external people?

Yes. Tell your agent your availability preferences and it generates a text-based availability summary to share, or drafts an email proposing specific times. It checks your calendar for conflicts before suggesting any slots.